Privacy Policy

Privacy Policy

Effective 1st March 2024

Gwalia United respects your privacy and is committed to protecting your personal data. Our privacy policy will inform you of how we look after your personal data and let you know about your privacy rights and how the law protects you.

Who We Are and What This Policy Covers

Gwalia United is a football club playing in the FAWNL Southern Premier Division. We value your privacy and are committed to ensuring your personal data is protected.

What Data Do We Collect?

We only collect information about you if we have a reason to do so, allowing us to provide our Services and communicate with you, or make our Services better. This information is collected when you provide it to us, automatically through operating our Services, and occasionally from outside sources.

Information You Provide to Us (Direct & Indirect Data)

Contact information:

  • When making direct contact with us or when visiting our site, you may voluntarily provide us with the following personal information, including but not limited to:
    • Name
    • Address
    • Email address
    • Telephone number
    • Business name

This information is all passed to us as a direct action by you. We will not pass this information to a third party without mutual written or verbal consent.

Information We Collect Automatically

  • Log information: We collect information that web browsers, mobile devices, and servers typically make available, including the browser type, IP address, unique device identifiers, language preference, referring site, the date and time of access, operating system, and mobile network information. We collect log information when you use our Services.
  • Location information: We may determine the approximate location of your device from your IP address. We collect and use this information to, for example, calculate how many people visit our Services from certain geographic regions.
  • Information from cookies & other technologies: A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. Pixel tags (also called web beacons) are small blocks of code placed on websites and emails. Gwalia United uses cookies to help us identify and track visitors, usage, and access preferences. For more information about our use of cookies please see our Cookie Policy.

How and Why We Use Your Data

We will only use data about you for the purposes listed below:

  • To manage our relationship with you by notifying you of any changes to our terms or privacy policy, making you aware of any exclusive membership benefits and notifying you where you have requested to receive notifications.
  • To use data analytics to improve our website, products, services, marketing, customer relations and experiences.
  • To make recommendations about our goods and services that may interest you, thus helping us to develop and grow our business.

If at any time you prefer us not to contact you please let us know by emailing

Sharing Your Data

We will never share or sell your data with third parties unless required to do so by law.

Protecting Your Data

We work hard to protect your data against unauthorised access, use, alteration or destruction and take appropriate measures to do so.

Your Rights in Relation to the Personal Data We Hold

We will use your information for the purposes listed below either on the basis of: 

  • The right to be informed: You have the right to be informed about the collection and use of your personal data in a concise, transparent, intelligible and easily accessible manner.  This is the purpose of this Privacy Policy.
  • The right of access: You have the right to access your personal data and supplementary information (the details provided in this Privacy Policy), so that you are aware of, and can verify the lawfulness of, our processing of your data.
  • The right to rectification: You have the right to have inaccurate personal data rectified information that we hold about you which is out of date or incorrect, or the right to have your information completed if it is incomplete.
  • The right to erasure: You have the right to have your personal data erased.  This is also known as the ‘right to be forgotten’.  The right is not absolute and only applies in certain circumstances.
    If you request that we delete your personal data, we will do this, (providing that there is no other legal reason why we may need to retain your personal data)  We will also instruct any third parties (in our case our clients) that we have shared your data with to do the same.  We may, however, need to retain enough relevant information to record our compliance with a deletion request.
  • The right to restrict processing: You have the right to restrict the processing of personal data in certain circumstances.
    We will also inform any third parties (in our case our clients) of your request to restrict the processing of your personal data.
  • The right to data portability: You have the right to obtain and reuse your personal data (or request that we transfer this to another service provider) in a structured, commonly-used, machine readable format for your own purposes. This only applies to personal data you have provided to us yourself and where we rely on your consent or a contractual requirement to process such personal data.
  • The right to object: You have the right to object to: processing of your personal data which is based on legitimate interests or the performance of a task in the public interest; direct marketing; and processing for purposes of historical research and statistics.
    If you object to us processing your personal data we will stop doing so, unless we have another lawful basis (such as compelling legitimate grounds) to continue the processing.  We will, however, need to retain enough information to record and to keep complying with your objection.
  • The right to withdraw consent: On the rare occasions that we are required to process special category data we will obtain your consent.  You can withdraw this consent at any time.
  • The right to lodge a complaint: You have the right to lodge a complaint about our processing of your personal data with the relevant supervisory authority in your country of work or residence.  In the UK, this is the Information Commissioner’s Office (ICO).  Their website is

Controlling Your Data

You may change your mind at any time and request that we stop using your personal information. You can do this by contacting Gwalia United:

  • Emailing us at
  • Writing to us at Gwalia United, Joan Bright Suite, 15 Neptune Court, Vanguard Way, Cardiff CF24 5PJ


By submitting your personal information to us you are consenting to its use as per our privacy policy. Any changes to our privacy policy will be updated on this page so regular checks to ensure you remain happy with how we use your data are recommended.